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Home >Procurement Management Unit

Unit Overview

The Procurement Management Unit (PMU) is responsible for acquiring goods, services, and works necessary for the university’s operations in a cost-effective, timely, and transparent manner. The unit ensures compliance with procurement policies, regulations, and standards while fostering relationships with suppliers and stakeholders to support the university's academic and administrative functions.

Mission

To deliver efficient, transparent, and ethical procurement services that meet the needs of the university. The unit is committed to achieving value for money, supporting the university’s strategic goals, and ensuring the integrity of the procurement process.

Vision

To be recognized as a leading procurement entity within the higher education sector, known for its excellence in procurement practices, innovation, and contribution to the university’s success. The unit aims to set benchmarks in procurement efficiency, effectiveness, and sustainability.

General Unit Functions

  1. Procurement Planning and Strategy:

    • Develop and implement procurement plans aligned with the university’s strategic objectives.
    • Identify procurement needs in collaboration with various departments.
    • Formulate procurement strategies to achieve cost savings and efficiency.
  2. Tendering and Contract Management:

    • Prepare and manage the tendering process, including the development of tender documents.
    • Evaluate bids and proposals to ensure compliance with requirements and value for money.
    • Negotiate, draft, and manage contracts with suppliers and service providers.
  3. Supplier Management:

    • Identify, evaluate, and select reliable suppliers and vendors.
    • Maintain and manage supplier relationships to ensure quality and performance.
    • Conduct regular performance reviews and assessments of suppliers.
  4. Compliance and Risk Management:

    • Ensure adherence to procurement policies, regulations, and ethical standards.
    • Identify and mitigate risks associated with procurement activities.
    • Maintain records and documentation to support audits and compliance reviews.
  5. Cost Control and Budget Management:

    • Monitor procurement expenditures to ensure alignment with budgetary constraints.
    • Implement cost-saving initiatives and negotiate favorable terms with suppliers.
    • Analyze spending patterns to identify opportunities for cost reduction.
  6. Inventory and Asset Management:

    • Oversee the management of inventory, including ordering, storage, and distribution.
    • Implement efficient inventory control systems to minimize waste and stockouts.
    • Maintain accurate records of assets and ensure proper asset utilization.
  7. Sustainability and Ethical Procurement:

    • Promote sustainable procurement practices that consider environmental and social impacts.
    • Ensure procurement processes are fair, transparent, and free from corruption.
    • Advocate for the procurement of eco-friendly and socially responsible products.
  8. Training and Capacity Building:

    • Provide training and development programs for staff involved in procurement activities.
    • Promote best practices and continuous improvement in procurement processes.
    • Ensure staff are knowledgeable about procurement policies and regulations.
  9. Market Research and Analysis:

    • Conduct market research to identify trends, pricing, and availability of goods and services.
    • Analyze market conditions to inform procurement decisions and strategies.
    • Monitor supplier markets to anticipate and respond to changes.
  10. Technology and Innovation:

    • Implement and maintain procurement management systems and technologies.
    • Explore and adopt innovative procurement solutions to enhance efficiency.
    • Utilize data analytics to improve decision-making and procurement performance.
  11. Stakeholder Engagement:

    • Collaborate with internal departments to understand their procurement needs and priorities.
    • Foster partnerships with external stakeholders, including suppliers and regulatory bodies.
    • Communicate procurement policies and updates to the university community.

By fulfilling these functions, the University Procurement Management Unit ensures that the university’s procurement activities are conducted efficiently, ethically, and in a manner that supports its overall mission and vision.


Mr. Castor Komba

Head of Procurement Management Unit

Unit Contact Info

Head of Procurement Management Unit

P.O.Box 1,
Mzumbe, Morogoro.



Work Hours

Mon – Fri 07:30A.M. – 03:30P.M.